What You Need to Know About Health Savings Accounts

Article Highlights:

Medical Savings Account
Retirement Account
High-Deductible Plan
Eligible Individuals
Monetary Qualification for an HSA
Qualification Chart
Maximum Contributions
Establishing an HSA
Qualified Medical Expenses

The Health Savings Account (HSA) is one of the most misunderstood and underused benefits in the Internal Revenue Code. Congress created HSAs as a way for individuals with high-deductible health plans (HDHPs) to save for medical expenses that are not covered by insurance due to the high-deductible provisions of their insurance coverage. HSA as a Retirement Vehicle – Although the tax code refers to these plans as ‘health’ savings accounts, an HSA can act as more than just a vehicle to pay medical expenses; it can also serve as a retirement account. For some taxpayers who have maxed out their retirement plan options, an HSA provides another resource for retirement savings—one that isn’t limited by income restrictions in the way that IRA contributions are. Since there is no requirement that the funds be used to pay medical expenses, a taxpayer can pay medical expenses with other funds, allowing the HSA to grow (through account earnings and further tax-deductible contributions) until retirement. In addition, should the need arise, the taxpayer can still take tax-free distributions from the HSA to pay medical expenses. Unlike traditional IRAs, no minimum distributions are required from HSAs at any specific age. Withdrawals from an HSA that aren’t used for medical expenses are taxable and subject to a 20% penalty, with one exception: an individual age 65 or older will pay income tax on non-medical related distributions from their HSA but won’t owe a penalty for using the funds for other than medical expenses.
Example: Henry, age 70, has an HSA account from which he withdraws $10,000 during the year. He also has unreimbursed medical expenses of $4,000. Of his $10,000 withdrawal, $6,000 ($10,000 – $4,000) is added to Henry’s income for the year, and the other $4,000 is both tax- and penalty-free. If Henry had been 64 years old or younger, he’d be taxed on the $6,000 and pay a penalty of $1,200 (20% of $6,000).
Eligible Individual – To be eligible for an HSA in a given month, an individual:
must be covered under an HDHP on the first day of the month;
must NOT also be covered by any other health plan (although there are some exceptions);
must NOT be entitled to Medicare benefits (i.e., generally must be younger than age 65); and
must NOT be claimed as a dependent on someone else’s return.
Any eligible individual—whether employed, unemployed or self-employed—can contribute to an HSA. Unlike with an IRA, there is no requirement that the individual have compensation, and there are no phase-out rules for high-income taxpayers. If an HSA is established by an employer, then the employee and/or the employer can contribute. Not just family members but any other person can make contributions to HSAs on behalf of eligible individuals. Both employer contributions and employee contributions made via the employer’s cafeteria plan are excluded from the employee’s gross income. Employees who make HSA contributions outside of their employers’ arrangements are eligible to take above-the-line deductions—that is, they don’t need to itemize deductions—for those contributions. The Monetary Qualifications for an HDHP:

Minimum Annual Deductible

Maximum Annual Out-Of-Pocket Expenses

Coverage

2020

2021

2020

2021

Self-Only

$1,400

$1,400

$6,900

$7,000

Family

$2,800

$2,800

$13,800

$14,000

Example: Family Plan Does Not Qualify: Joe has purchased a medical insurance plan for himself and his family. The plan pays the covered medical expenses of any member of Joe’s family if that family member has incurred covered medical expenses of over $1,000 during the year, even if the family as a whole has not incurred medical expenses of over $2,800 during that year. Thus, if Joe’s medical expenses are $1,500 during the year, the plan would pay $500. This plan does not qualify as an HDHP because it provides family coverage with an annual deductible of less than $2,800. Example: Family Plan Qualifies: If the coverage for Joe and his family from the example above included a $5,000 family deductible and provided payments for covered medical expenses only if any member of Joe’s family incurred over $2,800 of expenses, the plan would then qualify as an HDHP.
Maximum Contribution Amounts – The amounts that can be contributed are determined on a monthly basis and are calculated by dividing the annual amounts shown below by 12. Thus, if an individual’s health plan only qualified that person for an HSA for 6 months out of the year, then that person’s contribution amount would be half of the amount shown.

Maximum Annual Contribution

Year

2020

2021

Self-Only

$3,550

$3,600

Family

$7,100

$7,200

In addition to the amounts shown, an eligible individual who is age 55 or older can contribute an additional $1,000 per year. How HSAs are Established – An eligible individual can establish one or more HSAs via a qualified HSA trustee or custodian (an insurance company, bank, or similar financial institution) in much the same way that an individual would establish an IRA. No permission or authorization from the IRS is required. The individual also is not required to have earned income. If employed, any eligible individual can establish an HSA with or without the employer’s involvement. Joint HSAs between a husband and wife are not allowed, however; each spouse must have a separate HSA (and only if eligible). Qualified Medical Expenses – To be non-taxable and penalty-free, distributions must be for unreimbursed expenses paid by the HSA account owner, their spouse, or dependents for medical expenses that have the same definition as medical expenses for purposes of the medical itemized deduction. Amounts paid for medicine or drugs are qualified medical expenses for HSA distribution purposes only if the medicine or drug is prescribed (determined without regard to whether such a drug is available without a prescription) or insulin. The qualified medical expenses must be incurred only after the HSA has been established, and medical expenses paid or reimbursed by HSA distributions cannot also be claimed as medical expenses for itemized deduction purposes. Generally, health insurance premiums are NOT qualified medical expenses for HSA purposes, except for the following:

Qualified long-term care insurance (but only up to the amount of the annual age-based limit that applies for deducting long-term care premiums as medical expenses);
COBRA health care continuation coverage;
Health care coverage while receiving unemployment compensation; and
For individuals age 65 or over, premiums for Medicare A, B, or D, Medicare HMO, and the employee share of premiums for employer-sponsored health insurance, including premiums for employer-sponsored retiree health insurance (but not Medigap policies).

Menstrual Products – Effective for tax years 2020 and later, the CARES Act added a provision that permits tax-free reimbursement from health savings accounts for costs of menstrual products. Telehealth – The rule has been that taxpayers may only make contributions to HSAs while they are covered by a high-deductible health plan. However, the CARES Act allows a high-deductible health plan to provide telehealth and remote care services without a deductible for 2020 and 2021. If you have questions related to the medical tax benefits of an HSA or how an HSA can supplement your retirement planning, please call this office.

What President Trump’s Executive Order Means for You

We are still waiting for the dust to settle on what President Trump’s executive orders mean for taxpayers and business owners. There is a lot of talk about legal challenges and how Congress may react. But here is a summary of what we know now. Temporary Payroll Tax Relief – The President has directed the Treasury Department to grant all employers the ability to defer payment of the employee portion of payroll taxes from September 1 to the end of 2020. This is limited to employees earning less than $100,000 per year. While this seems like a tax cut, since paychecks will be larger, this is actually only a deferral of taxes since they will still be owed at a later date. Unemployment Benefits – The $600 Federal unemployment benefit expired at the end of July. Congress has been debating different levels to extend this benefit. The President has allocated $400 a week of Federal funds for Americans currently out of work. The funds will be available through December 6 or until the Disaster Relief Fund is reduced by $25 billion. But, States are required to make up $100 of the $400 in extended benefits. Eviction and Foreclosure Hardships – President Trump has directed his administration to prevent residential evictions and foreclosures resulting from financial hardships caused by the COVID-19 pandemic. Specifically, the executive orders state that the administration will take all legal measures needed to prevent this activity.

Health and Human Services (HHS) and CDC will consider measures to temporarily prohibit residential evictions for failure to pay rent due to COVID-19 hardships in order to prevent the further spread of the virus.
Housing and Urban Development (HUD) will prioritize federal funds that can be used to provide financial assistance to struggling renters and homeowners.
HUD will also work with its grantees to ensure that renters and homeowners are not forced out of their homes during the COVID pandemic.

Student Loan Relief – The President already took immediate action to relieve student loan borrowers by creating 0% interest and suspending loan payments, initially for 60 days, but now through the executive order, has been extended through the end of 2020. However, the debt is not canceled forever, with principal payments on Dec. 31 and full payments to restart on January 1, 2021. The administration believes that some taxpayers will use this period of 0% interest to more quickly pay down their student loans. What’s next? We have included links to each executive order to read through the details.

Deferring Payroll Tax Obligations in Light of the Ongoing COVID-19 Disaster
Fighting The Spread Of COVID-19 By Providing Assistance To Renters And Homeowners
Authorizing the Other Needs Assistance Program for Major Disaster Declarations Related to Coronavirus Disease 2019
Continued Student Loan Payment Relief During the COVID-19 Pandemic

There is talk of various legal challenges to the executive orders. It is unclear at this time how quickly or if the orders will be implemented. It would seem that Congress will need to act to provide a clear path forward. We will continue to monitor legislation and executive orders and will share progress when available.

Don’t Ignore Household Employee Payroll Tax Rules

Article Highlights:

Household Employees
Tax Avoidance
Filing 1099s
Correct Procedures
W-2s, Payroll Taxes and Reporting
Overtime
Hourly Pay Or Salary
Separate Payrolls

If you hire a domestic worker to provide services in or around your home, you probably have a tax liability that you don’t know about – or one that you do know about but are ignoring. Either situation can come back to bite you. When the worker is your employee, your liability includes both withholding and paying payroll taxes as well as issuing a W-2 after the close of the year. Sure, it is a lot easier simply to pay your worker in cash so as to avoid federal and state payroll taxes – and all the paperwork that goes with them. Your domestic worker will likely be fully cooperative with a cash deal because he or she can also avoid paying taxes. However, if the IRS or your state employment department finds out about these payments, the result could be very unpleasant for you. Not everyone who performs services in or around your home is classified as an employee. For instance, a plumber or electrician who makes repairs in your home will generally be a licensed contractor; the government does not classify contractors as employees. On the other hand, the IRS has conclusively ruled that nannies, housekeepers, senior caregivers, some gardeners and various other domestic workers are employees of the people for whom they work. It makes no difference if you have a written contract with the employee; similarly, the number of hours worked and the amount paid do not matter. You are probably thinking, “Wait a minute” – perhaps ¬¬everyone you know pays in cash, and none of them has paid payroll taxes or issued a W-2 for a household employee. However, if a worker gets injured on your property or if you dismiss the worker under less-than-amicable circumstances, it’s a pretty sure bet that your household employee will be the first one to throw you under the bus by reporting you to the state labor board or by filing for unemployment compensation. Some individuals try to circumvent the payroll issue by treating a household employee as an independent contractor, incorrectly issuing the household employee a Form 1099-MISC. Here are the correct actions you should take for domestic employees:

Obtain a Federal Employer Identification Number (FEIN), which you will use in lieu of your Social Security Number when filing the required reporting forms. Note: If, as the owner of a sole proprietorship business, you already have a FEIN, you should use that number instead of requesting a separate one as a household employer.
Obtain a state ID number for unemployment insurance and state tax withholdings.
Withhold Social Security and Medicare taxes from the employee’s pay if it exceeds the annual threshold $2,200 for 2020).
Withhold income tax from the employee if the worker requests and if you agree to do so.
File state employment tax returns as required – generally quarterly (although beware that some states require monthly returns) – and make the required deposits for state employment taxes.
Prepare a W-2 for the employee and a W-3 transmittal; file them by the end of January.
File Schedule H with your federal individual income tax return, and pay all the federal payroll and withholding taxes (i.e., the federal taxes that you withheld from the employee’s pay, plus your matching share of Social Security, Medicare and federal unemployment taxes). Limited exception: If you operate a sole proprietorship with employees, you may include the payroll taxes of your household workers with those of the business’s employees, but you cannot take a business deduction for those taxes. Generally, it is better to keep the personal and business reporting separate.

Some additional issues to consider are as follows:
Overtime – Under the Fair Labor Standards Act, domestic employees are nonexempt workers and are entitled to overtime pay after working 40 hours in a week. Live-in employees are an exception to this rule in most states. Hourly Pay or Salary – It is illegal to treat nonexempt employees as if they are salaried. Separate Payrolls – If you own a business with a payroll, you may be tempted to include your household employees on the company’s payroll. The payments to the household employees are personal expenses, however, and are not allowable deductions for a business. Thus, you must maintain a separate payroll for household employees; in other words, you must use personal funds to pay household workers instead of paying them from a business account. Eligibility to Work in the U.S. – It is illegal to knowingly hire or continue to employ an alien who is not legally eligible to work in the U.S. When hiring a household employee who works on a regular basis, you and the employee each must complete Form I-9 (Employment Eligibility Verification). You will need to examine the documents that the employee presents to establish the employee’s identity and employment eligibility. Other Issues – Special situations not covered in this overview include how to handle workers hired through an agency, how to gross up wages if you choose to pay an employee’s share of Social Security and Medicare taxes, and how to treat noncash wages.
Please call this office if you would like assistance with your household employee tax and reporting requirements or with any special issues that apply to your state.

Posted in Tax

IRS Cancels Stimulus Checks Issued to Decedents

Article Highlights:

Stimulus Payments to Deceased Individuals
Stop Payments Being Made on Checks Already Issued
IRS Authority to Deny Stimulus Payments to Deceased Individuals
History of Stimulus Payments
IRS Q&A Dealing with Deceased Individuals and the Return of the Payments

According to the recently updated IRS FAQ page, the Treasury Dept. has cancelled outstanding Economic Impact Payment checks issued to recipients who may not be eligible, including those who may be deceased. Some sources indicate the Bureau of Fiscal Services, the agency issuing the stimulus checks, has stopped payment on uncashed checks and is even having those that have already been deposited into existing bank accounts reversed. Is this an overreach by the Treasury Department? The CARES Act, passed by Congress in March and the legislation that authorized the stimulus payments, says anyone alive in 2019 is entitled to a payment. Here is a little background on this issue. In late April in an interview with the Wall Street Journal, Treasury Secretary Mnuchin was quoted as saying that stimulus payments to deceased individuals should be returned. However, he provided no statutory authority requiring such payments to be returned. Nina Olson, the former longtime IRS Taxpayer Advocate and founder of the Center for Taxpayer Rights, has asked, ‘what is the legal reasoning for this?’ In various publications she noted, as mentioned earlier, that the CARES Act doesn’t say deceased people can’t receive stimulus checks and added that the hard stance may have come from the White House. There was a similar situation in 2008 during the world wide Great Recession when real estate values tanked. At that time Congress also authorized stimulus payments and payments that were also issued to deceased individuals. Back then, there was no requirement for those payments to be repaid. Some of the later checks sent out this year were in an IRS envelope that stated that forgery of endorsements is a federal crime, etc., and had a check box ‘If recipient is deceased, check here and drop in mailbox.’ According to the Treasury Inspector General for Tax Administration, as of May 21, 2020, IRS had issued more than 157 million Economic Impact Payments totaling more than $264 billion. Of those, less than 1.2 million payments (less than 1 percent) were issued to deceased individuals. As time has passed, the IRS has gotten more aggressive with their position that payments to deceased individual be returned, even though they have not quoted any statutory authority. The IRS Q&A has been updated to include the following:

Q2. Who is not eligible for a Economic Impact Payment?A2. Taxpayers likely won’t qualify for an Economic Impact Payment if any of the following apply:

You do not have any qualifying children and your adjusted gross income is greater than
o $198,000 if your filing status was married filing jointlyo $136,500 for head of householdo $99,000 for all other eligible individuals

You can be claimed as a dependent on someone else’s return. For example, this would include a child, student who can be claimed on a parent’s return or a dependent parent who is claimed on their child’s return.
You do not have a Social Security number that is valid for employment.
You are a nonresident alien.
You filed Form 1040-NR or Form 1040NR-EZ, Form 1040-PR or Form 1040-SS for 2019.
An incarcerated individual.
A deceased individual.
An estate or trust.

Q65. What should I do to return an Economic Impact Payment that was received as a direct deposit or a paper check?A65. You should return the payment as described below.
If the payment was a paper check: Write “Void” in the endorsement section on the back of the check.

Mail the voided Treasury check immediately to the appropriate IRS location listed below.
Don’t staple, bend, or paper clip the check.
Include a brief explanation stating the reason for returning the check.

If the payment was a paper check and you have cashed it, or if the payment was a direct deposit:

Submit a personal check, money order, etc., immediately to the appropriate IRS location listed below.
Write on the check/money order made payable to ‘U.S. Treasury’ and write 2020EIP, and the taxpayer identification number (social security number, or individual taxpayer identification number) of the recipient of the check.
Include a brief explanation of the reason for returning the EIP.

Q66. How do I return an Economic Impact Payment that was received as an EIP Card (debit card) if I don’t want the payment re-issued?A66. If you received your EIP as a debit card and want to return the money to the IRS and NOT have the payment re-issued, send the card along with a brief explanation stating you don’t want the payment and do not want the payment re-issued:Money Network Cardholder Services5565 Glenridge Connector NEMail Stop GH-52Atlanta, GA 30342that

If you have questions related to stimulus payments to deceased individuals or others, please give this office a call.