No Employees This Quarter? You Still May Need to File IRS Form 941

As an employer, you have plenty of obligations when it comes to filing taxes. Among these is the need to file IRS Form 941, the Employer’s Quarterly Federal Tax Return, on the last day of each month following the end of a quarter. Sticking to these deadlines — April 30, July 31, Oct. 31 and Jan. 31 — is essential for remaining in compliance and avoiding an inquiry from the Internal Revenue Service. What is Form 941 and Who Has to Submit It? Form 941 is a summary of the total taxes withheld during the previous quarter by anybody —business or individual — that compensates an employee or employees. If you are an employer who pays wages to household employees or agricultural employees, you are exempt from this rule. Those who employ seasonal workers who don’t get paid during one or more quarters of the year are exempt as well. All other employers are required to submit the form, regardless of whether they pay employees during a given quarter or not. This is a common misconception that is important to be aware of in order to remain compliant. What the Form Contains Form 941 requires a significant amount of information, including how many employees a business pays, what the total wages paid were for the quarter, as well as what the total withholding of taxes was for the quarter. In order to fill the information out accurately, it’s necessary to gather all payroll records and other documentation for the quarter, including reports of any taxable tips that your employees indicated that they received. Once calculated, the employer must send in the form, the appropriate withholding and federal income tax, and 1.45 percent of all taxable wages for the Medicare tax payment. Social Security payments of 6.2 percent of each employee’s wages must also be submitted (up to $132,900 for tax year 2019). For those employees paid more than $200,000 per year, employers are also required to withhold the Additional Medicare Tax. Penalties for Failure to File The Form 941 must be submitted four times per year by the above-referenced dates, and employers who fail to do so face significant penalties of a percentage of whatever tax had been due for each month or portion of a month that is delayed. As you may imagine, this penalty can add up quickly. According to IRS Publication 15 (2020), these are the penalty rates for amounts not properly or timely deposited:

2% – Deposits made 1 to 5 days late.
5% – Deposits made 6 to 15 days late.
10% – Deposits made 16 or more days late, but before 10 days from the date of the first notice the IRS sent asking for the tax due.
10% – Amounts that should have been deposited, but instead were paid directly to the IRS, or paid with your tax return. (See “Payment with return” within Pub. 15 for an exception.)
15% – Amounts still unpaid more than 10 days after the date of the first notice the IRS sent asking for the tax due or the day on which you received notice and demand for immediate payment, whichever is earlier.

Balancing Out the Year At tax time, businesses need to reconcile the amount reported on the four Form 941s they submitted with the employee wages reported on the W-2 forms provided to employees so that they can fill out their own tax returns. The total of the Form 941s should be the same as the total on the W-2s, as well as on the Form W-3 that employers file with the IRS. Contact this office for assistance or any questions regarding your Form 941 requirements.

Congress Removes IRA Contribution Age Restriction

Article Highlights:

Appropriations Act of 2020
Age Limit Repeal
Contribution Limits
Compensation
Higher Income Taxpayer Deduction Phase-Out
Spousal IRA
Contribution Timing

On December 20, 2019, President Trump signed into law the Appropriations Act of 2020, which included a number of tax law changes, including retroactively extending certain tax provisions that expired after 2017 or were about to expire, a number of retirement and IRA plan modifications, and other changes that will impact a large portion of U.S. taxpayers as a whole. This article is one of a series of articles dealing with those changes and how they may affect you. In the past, unlike Roth IRAs, which have no age restriction associated with making a contribution, taxpayers were unable to make a traditional IRA contribution in and after the year they reached the age of 70½. This is primarily because a Roth IRA contribution is not tax deductible, while a traditional IRA is, unless it is phased out for higher income taxpayers. This created a hardship for older individuals who continued work after reaching the age of 70½ and who wanted to continue to contribute to their retirement by making traditional IRA contributions. Now as part of the SECURE Act that was included in the Appropriations Act of 2020, and effective for tax years beginning in 2020, individuals who otherwise qualify can make traditional IRA contributions at any age. Contribution Limits: The maximum that can be contributed to a traditional IRA in 2020 is the lesser of the taxpayer’s ‘compensation’ or:
Taxpayer Under Age 50: $6,000 Taxpayer Age 50 or Over: $7,000
Compensation: In order to make contributions to an IRA, an individual must receive ‘compensation.’ Compensation includes:

Wages, tips, bonuses, professional fees, commissions;
Alimony received (but only if taxable);
Net income from self-employment (reduced by the sole proprietor’s own contribution to a Keogh retirement plan and the above-the-line deduction allowed for part of self-employment tax); and
Non-taxable combat pay.

NOTE: Do not net self-employment losses against wages to determine total compensation. Compensation does not include rents, interest, dividends, nontaxable alimony, pensions, deferred compensation, or disability payments. Contribution Deduction Limits for Higher Income Taxpayers – One of the main benefits of a traditional IRA is its tax deductibility. However, the deductibility of the traditional IRA is limited for higher income taxpayers who are active participants in qualified plans, in which case the deductibility of the traditional IRA begins to phase out once the individual’s adjusted gross income (AGI) reaches a threshold, and no deduction is allowed once the AGI exceeds the upper amount in the threshold range. The phase-out ranges are:

HIGH INCOME IRA DEDUCTION PHASEOUT

Filing Status
2020

Single, HH
$65,000 to $74,999

Joint, SS
$104,000 to $123,999

Married Separate
$0 to $9,999

Spousal Contribution (see below)
$196,000-$205,999

Spousal IRA Contributions – Spousal IRAs are available for married taxpayers who file jointly. Where one spouse has no compensation, the deduction is limited to the smaller of 100% of the employed spouse’s compensation or the combined annual limits. Thus, a nonworking spouse can contribute based on his or her working spouse’s compensation. A married couple with unequal compensation that files a joint return is limited on the deductible contributions to the IRA of the spouse with less compensation. The limit is the smaller of:
The annual contribution limit, or
The total compensation of both spouses, reduced by any deduction allowed for contributions to IRAs of the spouse with more compensation.
Contributions to spousal IRAs do not need to be divided equally between spouses, but neither spouse may make a contribution of more than the annual contribution limit. The deduction for contributions to both spouses’ IRAs may be further limited if either spouse is covered by an employer’s retirement plan.
Example – Spousal IRA Deduction – Bill and Bonnie, both age 72, file a joint return in 2020. Bill has $20,000 in wages, and Bonnie earned $225. Neither spouse participates in another retirement plan. The couple can deduct $14,000 in IRA contributions.
Assume instead that Bill and Bonnie have an AGI of $114,000 ($10,000 above the phase-out threshold), and Bill is an active participant in an employer plan. His deductible IRA contribution for 2020 is $3,500 ([20,000 – $10,000]/$20,000 x $7,000). Bonnie’s spousal IRA deduction limit for 2020 is $7,000—she is not an active participant, and the couple’s combined AGI is below the $196,000 threshold, thus allowing her a full deduction of $7,000. Thus, the couple’s deductible IRA contribution for 2020 is $10,500 ($3,500 + $7,000). Contribution Timing – A Traditional IRA contribution must be made by the due date (without extensions) of the tax return for the year of the deduction. Thus for 2020 the contribution must be made by April 15, 2021. The contribution can be made after a return is filed, but only if the contribution is made by the return due date. If you have questions about making IRA contributions or the consequences of the repeal of the age limit for making contributions on your particular circumstances, please give this office a call. If you missed any of the earlier tax law change articles you can view those articles at the links below:

Congress Allowing Higher Medical Deductions for 2019 and 2020
Employer’s Pension Startup Credit Substantially Increased
Above-the-Line Education Tax Deduction Reinstated
Mortgage Insurance Premium Deduction Retroactively Extended
The Home Energy Saving Tax Credit Is Back
Did You Pay Tax on Home Mortgage Debt Relief in 2018
New Twist for Kiddie Tax with a Refund Opportunity
Childbirth and Adoption Penalty Exception Add

New Twist for Kiddie Tax with a Refund Opportunity

Article Highlights:

Appropriations Act of 2020
Children’s Tax-Filing Requirements
Two Methods for 2018 and 2019
Amendment Possibility for a Dependent Child
Standard Deduction
Wages
Self-employment Income
Investment Income
Parents’ Election
Who Is Responsible for Filing?
Retirement Savings Opportunity
Signing the Return

On December 20, 2019, President Trump signed into law the Appropriations Act of 2020, which included a number of tax law changes, including retroactively extending certain tax provisions that expired after 2017 or were about to expire, a number of retirement and IRA plan modifications, and other changes that will, as a whole, impact a large portion of U.S. taxpayers. This article is one of a series of articles dealing with those changes and how they may affect you.Your dependent child who worked during the year or had investment income, such as interest or dividends, may be required to file a tax return, depending upon the type and amount of the income. Years ago, to prevent parents from putting their investments in their children’s names to avoid or significantly reduce the tax on their investment income, Congress passed what is commonly referred to as the kiddie tax. The kiddie tax taxes children’s income in excess of a small allowance at the parent’s top tax rate. More recently, as part of the 2017 tax reform, Congress modified the kiddie tax structure, so that the children’s investment income in excess of the small allowance ($2,200 for 2019) is taxed at the fiduciary tax rates*, which can very quickly reach the maximum tax rate. On the other hand, the tax reform virtually doubled the standard deduction (it is $12,200 for 2019 for someone using the single filing status), providing children with substantial tax-free income from working. That change to how the kiddie tax is figured created an unintentional tax increase for survivors of service members and first responders who died in the line of duty. As a result, Congress has decided to scrap the new method, which used fiduciary rates, and to revert to the original kiddie tax computation, beginning in 2020, resulting in the child’s net unearned income being taxed at the parents’ tax rate, if it’s higher than the child’s tax rate. Amended Return Possibility – Taxpayers can choose whichever method provides the lowest tax for 2018 and 2019 and can amend the 2018 return if it provides a better outcome. This will especially benefit taxpayers with substantial unearned income. Unearned income generally includes investment income such as taxable interest, dividends (including capital gain distributions), and capital gains, as well as rents, royalties, pension income, survivor benefits, the taxable part of Social Security benefits, taxable scholarship and fellowship grants not reported on Form W-2, and other income types. A dependent child is defined as being either under the age of 19 during the tax year or under 24 if he/she is a full-time student. Also, to be a dependent, the child needs to live with you for more than half of the year (unless he/she is away due to a temporary absence that includes living away from home while attending school), and although there are no support requirements, the child cannot be self-supporting. When considering whether the child is self-supporting, don’t confuse support for the child with the child’s income. Income that is saved is not used for support. How a Child’s Income Is Taxed

Wages – When children only have earned income (wages), they file their own tax return and can claim the standard deduction. Thus, only their earnings in excess of the standard deduction, which is $12,200 for 2019, is subject to income tax. As a result, if their earnings are less than the standard deduction, they need not file a tax return unless it would need to be filed for them to claim a refund of withheld income taxes.
Self-Employed Income – If your child is an entrepreneur and has net income from self-employment, then in addition to income tax, he/she may owe self-employment tax. Self-employment tax is only assessed if the net self-employment income is above $433. Thus, if your child’s self-employment net income is more than $433, he/she must file a return, even if the total income is less than the standard deduction.
Investment Income – If your children only have investment income, such as interest and dividends, their standard deduction for 2019 will be $1,100, but for the kiddie tax computation, any investment income in excess of $2,200 (the special allowance previously mentioned in this article) will be taxed, either at fiduciary rates – which start at 10% and reach 37% when the investment income in excess of the special allowance reaches $12,750 (the TCJA method) – or at their parents’ marginal tax rate (the pre-TCJA method that Congress brought back).
Earned Income and Investment Income – This is the most complicated because the standard deduction is the greater of $1,100 or the child’s earned income plus $350, but it should not exceed the $12,200 standard deduction for a single individual, while the special allowance for the kiddie tax is $2,200. Generally, in this situation and using the TCJA method, investment income over $350 will be taxed at fiduciary rates, and earned income over the remaining standard deduction will be taxed at the regular single tax rates. Otherwise, if the TCJA method isn’t used, the child’s tax will be the greater of the tax on all of the child’s income or the sum of the tax on the child’s earned income plus the child’s share of the allocable parent tax. The TCJA method is only available for 2018 and 2019.

Parents’ Election – Parents may elect to include their child’s interest and dividend income (including capital gain distributions) on their own tax return if the total is less than $11,000, instead of the child filing a return of his/her own. However, this election cannot be made if the child has other types of income, either earned or unearned. In addition, filing in this manner may result in a larger tax liability. Who Should Be Responsible for Filing the Child’s Return? Whether your children’s income is earned or unearned, they may be too young to prepare their own tax return. Then, the responsibility to do so is yours. If your children have the maturity and ability to file their own return, you may want to provide them with this important lesson of being a taxpayer. However, if you make them responsible for filing their own return, make sure they check the “dependent of another” box, or else the IRS will deny you the dependency for the child and create a mess that will be difficult to straighten out. Retirement Savings Opportunity – If your children have earned income, they can set aside money in an IRA for their eventual retirement, although they may be reluctant to give up any of their hard-earned money from their summer job or regular employment. A child or young adult is probably not at a stage in life to begin thinking about retirement. However, if you, a grandparent, or others have the financial resources to do so, the amount of an IRA contribution could be gifted to the children, giving them a great start toward their retirement savings and hopefully a continuing incentive to save for their retirement. The maximum amount they can contribute for 2019 is the lesser of their earned income or $6,000. Roth IRAs are actually a better alternative; unlike traditional IRAs, Roths provide tax-free income at retirement. However, the contribution to a Roth is not deductible; thus, income over $12,200 would not be tax free. Even so, the tax rate at the lower income level is only 10%, and it may be worth paying a small tax now to gain the tax-free retirement income provided by a Roth IRA. An IRA contribution for 2019 can be made up to April 15, 2020. Signing the Return – Parents who prepare their children’s return can either have them sign for themselves or do so on their behalf, thus signing for them as their guardian or parent. This is a good idea in either case, as this notation provides with you the ability to speak on your child’s behalf if the IRS audits or questions the return. A child’s return can be tricky to prepare. Please call this office for your child’s tax-preparation needs. *Fiduciary tax rates are the income tax rates for trusts and estates. If you missed any of the earlier tax law change articles you can view those articles at the links below:

Congress Allowing Higher Medical Deductions for 2019 and 2020
Employer’s Pension Startup Credit Substantially Increased
Above-the-Line Education Tax Deduction Reinstated
Mortgage Insurance Premium Deduction Retroactively Extended
The Home Energy Saving Tax Credit Is Back
Did You Pay Tax on Home Mortgage Debt Relief in 2018